Data Publisher brings SharePoint integration to Microsoft Outlook for seamless publication of emails, appointments, tasks or contacts to SharePoint, where they can be shared with other users. Supports automatic publication to SharePoint. Provides a unique solution for a convenient and controlled content management in SharePoint, by linking and adapting data from Outlook. Can be adapted to feed data from Outlook to SharePoint lists for issue tracking, timesheets, projects or contact managements.
Purpose of this add-on - With the growing amount of emails and enforced limits on mailbox sizes, today's organization needs an environment to effectively manage these information assets and apply the appropriate retention policies for emails containing company records. SharePoint is the ideal platform to facilitate this requirement, and no wonder, many organizations are adopting it to manage and share documents from a central location. Be it, emails, appointments, tasks or contacts, SharePoint facilitates storage, retrieval, search and collaboration on documents enterprise wide.
But the process of capturing and publishing of these contents from personal Inboxes and public folders has become a core issue for most organizations. Because, the inbuilt SharePoint integration in Outlook works on folder level, and does not support selective publishing of Outlook items. Moreover, it does not support or does not recognize most of the Outlook metadata (or fields), including those user defined ones. This inability to conveniently place data such as emails, appointments, tasks and contacts from Microsoft Outlook to SharePoint, is an issue being faced by many users today.
Data Publisher overcomes this limitation by allowing user to map Outlook fields, including those defined by users to SharePoint list fields. With this arrangement, you can easily file and publish emails, attachments, appointments, tasks or contacts to SharePoint, without worrying for loss of metadata.
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